Please join me in thanking Brian Everett in accepting the appointment to the Board of Directors. With Doug Matthews resigning the board is responsible for appointing a replacement until the next election. During our last meeting we unanimously selected Brian to be his successor.  That means at this years annual meeting we will have three seats up for vote: Brian Everett's interim position, Russel Hackworth's position, and Jocelyn Depatie's position.

The board has also began the nomination process for these three positions. Rusty Ulrich has agreed to head up the process for finding potential members (homeowners) to fill the positions. If you're interested in either helping Rusty with the nomination committee or running for one of the positions please reach out to CAM using the Contact form.

By now you've likely noticed the parking lot at the park has been resurfaced. This is part of the ongoing upkeep of Grand Oaks using our reserve funds. Be on the looking for more information on both the state of our reserves and our reserve funding/spending plan later this year.

Please accept this as notice that the Grand Oaks Owners Association Board of Directors will meet on Thursday, July 25th, at 7:00 p.m.

Location: 
Austin Community College – Stassney Campus, Room 1202
1820 W. Stassney Lane, Austin, TX 78745.

Topics may include general association business, including unfinished business and new business, covenant enforcement, budgeting, and assessment collection. Executive session matters may include personnel matters, litigation, contract negotiations, enforcement actions, confidential attorney communications, matters involving the invasion of owners’ privacy, or matters involving parties who have requested confidentiality and the Board has agreed to honor that request.

From Monday, July 15 – Tuesday, July 16 the playground parking lot will be closed for repaving. A sign will be posted on July 10 as a reminder. During this time no cars will be allowed to park at the playground. The chunk of missing pavement will be fixed, the car stops will be replaced, and the whole lot will be repaved.

Grills
A few weeks back the grills at the park were replaced. The old ones were rusted through on the bottom. We hope the new grills see as much friendship, community building, and fun as the old ones.

Financials
Thanks to our association management company, CAM, we were able to actually work with the bank to increase our interest rate on our savings account at BB&T to 1.73%.  Now is a good time to remind you that if you love finances there is an opening on the Board of Directors.

Reserve Study
We will have more information to follow soon, but a reserve study was done and the report is finalized. We mentioned the reserves in relation to the trail maintenance, but as a quick primer, the reserves are a special set aside of our financials to do large maintenance items such as retaining walls, private road maintenance, etc.

Parking Lot at Playground
The board approved maintenance on the parking lot. The maintenance will include replacing the concrete car stops, repairing the approximately 500 sq. ft. of damaged surface, and seal coating. The work is yet to be scheduled, but we will let everyone know when it will occur.  The company that will be doing the maintenance is Integrating Paving & Coatings. They estimate that the lot will be unavailable for a day.
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Dirt Bikes on the Trail/Easement
A homeowner requested that we discuss a recent issue with a dirt bike rider on the trail and in the easement. We are looking into options for signage that are both affordable and non-obtrusive on the aesthetics of the trail. Unless the rider is a homeowner and we can prove such, the HOA has no standing to enforce anything. As such, there are really only two courses of actions should you see someone on the trail. Assuming you feel comfortable you can approach the person and let them know it’s not allowed. It’s possible they were unaware and will stop. You can also call 311 for the non-emergency police line to report them.

Today (May 15, 2019) started a two-day project to improve three key areas of the trail. We are having LoneStar Ranchscapes install TRUGRID pervious pavers to help with erosion.

The pavers will be installed at the ramp leading from the sidewalk to the playground, just east of the concrete by the pond, and finally on the steep portion of the trail that runs parallel with Manchaca Road. See the map below for the markers the correspond to the locations.

The pavers are meant to help with erosion and make those areas more accessible. The ramp has become eroded to the point of a drop-off, the area near the pond has become so muddy it's not passable after a rain, and the steepest portion of our trail has been plagued by ruts and runoff.

Anyone who has attended a Board meeting recently knows that we would love to invest more money into the trail to create long-term sustainable solutions for erosion, but our reserves and operating budget simply do not allow it at this time. These were defined as the most critical areas that could fit within the budget available to us for this year.

Our hope that this project creates forward momentum that we can build upon. Any and all feedback is welcome.  You can either attend a meeting or contact us via the Contact page.

Our first Board meeting of 2019 is in the books and it was a productive one. In addition to four board members we had one neighbor in attendance. 

Landscaper
Just a heads-up – our landscaper, Greater Texas Landscapes (GTL), has been purchased by BrightView. We could start to see the BrightView marketed vehicles as early as this Wednesday. In regards to landscaping, we've recently had a report from a neighbor that GTL was mowing into their property. GTL quickly dispatched a supervisor and rectified the problem. If anyone has any issues please contact CAM and we'll do everything we can to address the issue quickly and appropriately.

Upcoming Repairs
Based on a recent reserves study we've identified multiple areas that are sorely needing attention. The reserves funds are required for the HOA and are limited in what they can be used. Our management company will begin getting bids for repairs to the secondary drives, repairs to the parking lot at the playground, repairs to cracks in the basketball court, and replacements to the rusting grills.

Reserves Interest
We've also asked CAM to investigate a move to a higher yield savings account so our existing Reserves can make us an impactful amount of money.

Trail Maintenance
The trail is clearly an area that needs some work and we are focusing on a few of the problematic areas that affect safety. One of our board members is investigating irrigation control devices and expects to make a proposal at our March meeting.

Architecture Committee (AC)
We discussed the AC process and how we as a board need to do a better job of making sure that any rules and guidelines the AC use in making their decisions are better communicated to owners. We'll be discussing this in more detail during our next meeting.