Our first Board meeting of 2019 is in the books and it was a productive one. In addition to four board members we had one neighbor in attendance.
Just a heads-up – our landscaper, Greater Texas Landscapes (GTL), has been purchased by BrightView. We could start to see the BrightView marketed vehicles as early as this Wednesday. In regards to landscaping, we've recently had a report from a neighbor that GTL was mowing into their property. GTL quickly dispatched a supervisor and rectified the problem. If anyone has any issues please contact CAM and we'll do everything we can to address the issue quickly and appropriately.
Based on a recent reserves study we've identified multiple areas that are sorely needing attention. The reserves funds are required for the HOA and are limited in what they can be used. Our management company will begin getting bids for repairs to the secondary drives, repairs to the parking lot at the playground, repairs to cracks in the basketball court, and replacements to the rusting grills.
We've also asked CAM to investigate a move to a higher yield savings account so our existing Reserves can make us an impactful amount of money.
The trail is clearly an area that needs some work and we are focusing on a few of the problematic areas that affect safety. One of our board members is investigating irrigation control devices and expects to make a proposal at our March meeting.
Architecture Committee (AC)
We discussed the AC process and how we as a board need to do a better job of making sure that any rules and guidelines the AC use in making their decisions are better communicated to owners. We'll be discussing this in more detail during our next meeting.
Please accept this as notice that the Grand Oaks Owners Association Board of Directors will meet on January 24, 2019 at 7:00 p.m., at Austin Community College – Stassney Campus, Room 1303, located at 1820 W. Stassney Lane, Austin, TX 78745.
Our main agenda item will be a detailed review of the reserve study as well as 2019 reserve expenditures.
Topics may include general association business, including unfinished business and new business, covenant enforcement, budgeting, and assessment collection. Executive session matters may include personnel matters, litigation, contract negotiations, enforcement actions, confidential attorney communications, matters involving the invasion of owners’ privacy, or matters involving parties who have requested confidentiality and the Board has agreed to honor that request. Thank you.
On behalf of the Board of Directors
The Board held its final meeting of the year on December 13. We thank those Home Owners in attendance.
The focus of our final meeting was to address the 2019 HOA dues. We are happy to report there will be NO increase. Happy Holidays from the Board!!! ** please, however, anticipate an increase in dues for 2020
Happy Holidays, Safe travels & See you in the new year!
Grand Oaks OA Board of Directors Meeting
Thursday, December 13, 2018, 7:00 p.m.
Location: Woodlawn Baptist Church (Note the change of venue)
4600 Manchaca Road – Room M100
The annual membership meeting of the Grand Oaks Owners Association will be held on November 15.
Date: Thursday, November 15, 2018
Time: 6:45pm – 8:45 pm
Location: Austin Community College – Stassney Campus, Room 1130
Address: 1820 W. Stassney Ln, Austin, TX 78745
If for any reason you cannot attend it's important that you submit a proxy. We must have quorum to be able to hold the annual meeting. You can find a copy of the proxy at the bottom of this article.
The Agenda is as follows.
Below you'll find a copy of the Annual Meeting Letter, 2017 Annual Meeting Minutes, Income/Expense Statement from Sept 2018, Current Balance Sheet, 2018 Agenda, and 2018 Proxy.
We wanted to let you know about three improvements approved at the last Board meeting. Two of which are already completed!
Cleaning the Monuments
The signs, or monuments as the specialists call them, at the Manchaca entrance and Davis entrance have been cleaned. You can see the before and after pictures to see what an amazing job 360 Power Washing did.
We previously sent out a survey about the median on Keepsake between Campfield Pkwy and Empress Blvd. The board voted in favor on going with the popular vote on the survey and as you can see when you drive by, the work has been completed. We were very pleased with the 104 responses to the survey. Below are the survey results.
Trees at the Park
Lastly, are the trees at the park. The trees are starting to creep into the playscape and generally need some work. The board approved the following work and it will be done on Tuesday, August 7.
The board is working toward a Reserves Study to itemize all of the current and future upkeep costs for the neighborhood and will make sure not to lose sight of the tree maintenance needs – both at the park and everywhere else. More on the reserve study to come as we finalize plans.
* Room updated to 1130
The next HOA Board meeting of 2018 will be held Thursday, July 19.
Date: Thursday, July 19, 2018
Time: 7:00 P.M to 9:00 P.M.
Where: ACC Campus, 1820 West Stassney, Room 1130
Please accept this as notice that the Grand Oaks Owners Association Board of Directors will meet on July 19, 2018, at 7:00 p.m., at Austin Community College – Stassney Campus, Room 1130, located at 1820 W. Stassney Lane, Austin, TX 78745. Topics may include general association business, including unfinished business and new business, covenant enforcement, budgeting, and assessment collection. Executive session matters may include personnel matters, litigation, contract negotiations, enforcement actions, confidential attorney communications, matters involving the invasion of owners’ privacy, or matters involving parties who have requested confidentiality and the Board has agreed to honor that request. Thank you.
On May 17th the GO HOA Board reconvened. We had several homeowners join the meeting and we thank them for their contribution.
City employees presented the Manchaca Road Corridor Mobility Plan and requested community input. The plan is to provide improved safety and traffic flow on Manchaca Rd from Lamar Blvd to FM 1626. More information can be found at https://data.austintexas.gov/stories/s/Manchaca-Road-Corridor/qqum-8r4v/
Landscaping is moving forward. The irrigation system, specifically getting water returned to the two entrances (Machaca Rd & Davis Lane) continues with bids from two area businesses. A bid, with conditions, was approved and this work will be moving forward in the coming weeks.
In addition, a poll using Survey Monkey has be sent to GO residents. Community input is requested on landscaping options. This poll is open until June 1, 2018. To vote on landscaping options go to https://www.surveymonkey.com/r/NMM7T5V
Proposals were presented for a reserve study to be conducted. A reserve study is a budget planning tool. It is a plan to offset ongoing deterioration of common grounds while planning for sufficient funds to be available when anticipated major expenditures to those grounds occur. A proposal was approved, with conditions, and that study will be moving forward.
Enjoy the summer and stay safe!
News updates from the HOA Board.