We need 32 homeowners represented to have our annual meeting and I'm happy to report that we had 35 either in person or via proxy. Thanks very much to everyone who sent in their proxy or attended.
The meeting began with a recap from our acting-president Morgan Witthoft. It was a brief recap of the projects such as resurfacing the parking lot, xeriscaping the median section on Keepsake, trail maintenance, and replacing the grills at the pavilion. The treasurer, Bryan Phillips, gave an overview of the 2020 budget highlighting the $9,000 budget line-item to contribute to the reserves, the 10% increase in dues, and the subsequent $11,000 line item for much needed maintenance in the neighborhood.
During committee reports Kevin Lindley spoke on behalf of the three-person architecture committee. During his report there were some great questions and discussion on various topics. It was discussed that a good general guideline on whether you need approval from the architecture committee is to ask if you can see it from the street. If you can, you need approval. This includes things like planting a tree, painting your house, or even your front door. Kevin also reminded us that you need approval before making a change and not after. There have been instances where homeowners have submitted a request after the change and the request was denied. No one is interested in this scenario happening. A written report was submitted by the committee and will be posted soon.
New Board Directors
All board positions are a three year term with the positions staggered. In addition to the two full term positions we had a position open for the remainder of our past president's term. This position will finish out the last year of that term. We had exactly three nominees and all three were unanimously elected. Russell Hackworth will serve another three year term. Ryan Steans joins the board for the first time for the other three year term. Lastly Ellen Ward will join the board for the first time as well and will complete the final year of a term. Congratulations and thank you to all three of them. Likewise, we'd like to thank Brian Everett for accepting the appointment and serving until the election.
We ended the meeting with an open discussion. Some years this can be quite lengthy and others it goes quickly. This year, it was quick. There were no real questions, but a few comments. Notably, one homeowner let us know the city had removed a tree on his property that was close to the road and rotting. It turns out that D.R. Horton had "buried" the trees on his property when they were built. Burying a tree is when you raise the ground level above the flare of a tree. Our own Russell Hackworth has a degree in horticulture and gave us all a quick overview of this. If you think your tree may be in the same situation, I'd encourage you to consult with an arborist.
News updates from the HOA Board.