HOA Board Meeting - August 30, 2017

Thanks to everyone who came out.  While our Board chair, Doug Matthews, was otherwise occupied with post-hurricane sheltering issues we had the other four Board members, Jack from Community Association Management, and four other homeowners join us. Thanks to those who came out and provided valuable insight.

Photo by Rachel Gutierrez Roth from Grand Oaks Facebook Group

We, of course, discussed the down trees. The city has just today cut back the two trees that were down across Campfield Pkwy. Their practice is to only clear the sidewalk and roadway.  The trees are then left for us to dispose of. The company we use to clear trees is expected to be out on Friday, at the earliest, to take care of disposal as well as the other trees that we've identified. They will not be removing the trees on the pipeline as we are still trying to reach the pipeline to determine responsibility and standard procedure.

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There was a presentation on a potential material for reducing trail erosion. It is being further explored and we hope to get a proposal on that for the 2018 budget year.​

Photo by Morgan Witthoft

Lastly, we discussed the feasibility of negotiating homeowner discounts from vendors for things such as fence replacement. While the lines between discussing discounts and having "preferred vendors" are not so black and white, there is no problem with listing businesses on this website. As such, a homeowner is meeting with a fence company and will discuss the matter with them this week.  Likewise, our management company is going to have a discussion with the tree removal company the Board works with. To be absolutely clear, we're looking for vendors willing to offer the homeowners a discount. This is not in anyway a commission paid to the HOA. Should we get any information, we'll create a page of vendors and details on what has been discussed. All contracts, payments, etc will still be between the homeowner and the vendor.