First, a sincere thank you to all the homeowners who came out to the board meeting. With only a week between this board meeting and our annual membership meeting we were thrilled to see so many in attendance.
Annual Meeting Next Week (Nov 14)
And yes, our annual meeting is next week. If you can't make it please do fill out a proxy and send with someone who is going or email it to email@example.com.
If you're not familiar with how proxies work, it's pretty straight-forward. As a home owner you can grant your vote to anyone you would like. The proxy form has the two board members who are not up for election or a write-in. You do not have to give your proxy to Morgan Witthoft or Bryan Phillips. You can write anyone's name that can attend the meeting. That last part is important. The person you give your proxy to must attend the meeting for it to count. Your attendance (or proxy) is important as we must have at least 10% of the HOA to hold the annual meeting.
We have three positions open on the board; those positions will be elected at the meeting. The first position is to fulfill the remainder of our past president's term. It has one year left on it. The other two are three-year terms. If you're interested in running email firstname.lastname@example.org and they'll put you in touch with Rusty Ulrich who is the chair of our nominations committee.
Budget & Assessments (Dues) Increase
The major topic of conversation tonight was the 2020 budget. Our starting point was a balanced budget that maintained the current assessments rate, roughly the same expenses, and set aside the necessary money for our reserves (known maintenance in the future). There were a few places where expenses went up or down, but there was a net zero affect on the total.
The conversation focused on whether we wanted to continue with the status quo or put more money into the maintenance and upkeep. After a lengthy and fruitful conversation with both the board and the attending members the board approved an increase of $35 per year (or $8.75 per quarter) for the purpose of maintaining the neighborhood. Assuming 100% collection, we'll have an additional $10,500 that is going to be placed in a budget line item for "General Maintenance". That money will go towards much needed upkeep in the neighborhood and be allocated to various projects over the next year. Examples of potential projects include addressing the exposed pipe at the park, additional trail maintenance, and xeriscaping additional common areas.
A full copy of the budget will be available at the annual meeting and mailed out to each homeowner.
Our current landscaping company (Brightview) has 8 more visits left on their contract. We're currently taking proposals on the 2020 contract. Below are the service dates for the remaining contract.
News updates from the HOA Board.